New 2018 Law Regarding Criminal Background Checks in California

criminal background checks californiaAs of January 1, 2018, a new law in California adding Government Section 12952 to California Fair Employment and Housing Act went into effect. This new law states that it’s is unlawful for employers with five or more employees to include on any application for employment any question that seeks the disclosure of an applicant’s conviction history, inquire into or consider the conviction history of an applicant until that applicant has received a conditional offer. Employer also shall not consider, distribute, or disseminate information about any of the following while conducting a conviction history background check in connection with any application for employment: arrest not resulting in conviction, referral to or participation in pre-trial or post-trial diversion program, or convictions that have been sealed, dismissed, expunged, or legally eradicated pursuant to law.

This new law should help thousands of job applicants with prior criminal history get their foot in the door, as it prohibits any consideration of criminal history until after a conditional employment offer has been made. Further, once an offer has been made and a criminal background check is allowed, the employer cannot simply rescind the job offer because of that criminal history. The law imposes additional requirements on an employer to conduct an individualized assessment about whether a job applicant’s conviction history would negatively impact his ability to perform his job duties. AB 1008 requires that employer assess the following in making that decision: the nature and gravity of the offense, the time passed since the offense or conduct and completion of the sentence, and the nature of the job held or sought.

If the employer ultimately decides to deny employment to the candidate based on the above assessment, then it must provide the applicant with a written notification of the decision. That notification must include notice of the disqualifying conviction, a copy of the conviction history report, and an explanation of an applicant’s right to respond before the decision not to hire is final. If the job applicant decides to dispute the conviction history and notifies the employer in writing of the same, the employer must provide at least five additional days to the applicant to do so, and must consider any additional evidence provided by the applicant in making its final hiring decision.

If the employer goes through this process and still wants to deny employment based on the criminal history, then it must notify the applicant of this in writing, include notification about any existing procedure the employer has in place to challenge the decision, and also inform the applicant of his right to file a complaint with the DFEH (Department of Fair Employment Housing).

This is obviously the type of law that leaves a lot of space for discretion and uncertainty. The above guidelines provided to the employers are very broad and are far from being clear and specific enough for employers to know for sure who they can deny employment under this new law and who they shouldn’t. The hope is that this law will encourage employers to at least take pause and actually consider the details of the offense and its likely impact on the job instead of immediately rejecting the applicant. The law encourages employers to have a productive dialogue with job candidates that will focus more on their qualifications and not so much on prior mistakes. This law also provides applicants who were unlawfully denied employment a mechanism to seek redress and damages for these types of violations in court.